JOB SUMMARY:

The Senior Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

DUTIES AND RESPONSIBILITIES:

Commitment to CCRI’s Mission

• Demonstrate a commitment to the philosophy and mission of a comprehensive community college.

• Work collaboratively with others in a diverse and inclusive environment.

• Work collaboratively with others and provide quality customer service in a diverse and inclusive environment.

Professional Knowledge, Skill, and Technical Mastery

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

• Prepares and maintains accurate records and reports of payroll transactions.

• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

• Facilitates audits by providing records and documentation to auditors.

• Prepares and submits year-end tax reports, issues W-2s, 1042s, and other related payroll forms.

Managerial Responsibility

• Identifies and recommends updates to payroll processing software, systems, and procedures.

• Aid in the preparation of analyses, interpretations, and presentations of payroll financial data for Community College management and the Board of Education

• Manage financial accounting and internal financial control systems of payroll, including maintaining a strong working knowledge of Ellucian Banner financial and payroll systems, implementing changes as necessary, and coordinating departmental and college system needs with appropriate IT staff

• Coordinates bi-weekly payroll processing and related activities. Processes Electronic Funds Transfer (EFT) and other bank files, vendor payments, and vendor files. Performs journal entries and reconciles the payroll clearing account.

• Audits, reviews, and processes salary overpayments, employee refunds, wage garnishments, and other payroll adjustments. Calculates and reports non-cash fringe benefits.

• Solves problems concerning payroll processing and responds to payroll inquires.

• Supervise a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements.

• Responsible for maintenance and proper functioning of the leave reporting system.

• Prepare payroll reconciliations and adjusting journal entries

• Make tax payments

• Prepare quarterly federal and state tax reports under the supervision of the Controller

• Other related duties as assigned.

Interactions with Others

• Train newly hired staff members and maintain training manuals of processes for future reference.

• Develops and provides training to the university community on topics related to payroll.

• Coordinate communication with staff in the State Payroll, State Personnel, College Human Resources, Controllers, Budget and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items.

• Work closely with Human Resources technical staff to address issues related to community hiring functions.

• Serve as primary liaison regarding payroll matters with the campus community and various State offices regarding operational issues.

• Provide general assistance to employees regarding payroll policies and procedures.

Visionary Leadership Skills

• Work as a team member to ensure service to employees.

• Work to maintain fair and clear payroll processes and procedures.

• Establish and maintain the confidentiality required in dealing with payroll-related issues while also ensuring that that service is done with consideration for fellow employees.

• Demonstrate initiative and provide appropriate advice and recommendations as appropriate to ensure the continued improvement of the College in meeting its strategic goals.

• Ensure that employees and managers are adhering to policies and procedures.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers, and word processing, database management, and spreadsheet software. Microsoft Suite.

ENVIRONMENTAL CONDITIONS:

This position is not substantially exposed to adverse environmental conditions.

REQUIRED QUALIFICATIONS:

• Bachelor's in accounting, finance, business administration, labor relations or other business-related field

• Minimum of three years of payroll experience in a payroll or human resources department

• Demonstrated supervisory experience

• Demonstrated computer knowledge and experience (including Windows, Excel and Word)

• Demonstrated knowledge and experience with payroll enterprise systems, including understanding of payroll related principles (FLSA) and transactions

• Strong interpersonal and verbal communication skills

• Proficiency in written communication skills

• Ability to interpret payroll policies, plans, objectives, rules and regulations and to communicate the interpretation to others

• Ability to be a team player

• Ability to work with diverse groups/populations.

• A positive, solution-oriented individual with a willing attitude

• An innovative, resourceful and flexible thinker capable of responding to various organizational needs and client management styles

• A proficient multi-tasker capable of quick analysis and decision-making under pressure

PREFERRED QUALIFICATIONS:

• Master’s in accounting, finance, business administration, labor relations or other business-related field